Effective Technical Writing

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 Effective-Technical-Writing-hrdf-trainings

Introduction:

“The source of bad writing is the desire to be something more than a person of sense – the straining to be thought a genius. If people would only say what they have to say in plain terms, how much more eloquent they would be.” – Samuel Taylor Coleridge

There are no special kinds of writing. You have to look at it this way. There is only one English Language, and the principles for using it effectively are the same, regardless the subject. In that sense, there are no special kinds of writing. If the subject is technical, it is technical writing. If the subject is financial, it is financial writing. There is just good or bad writing.

How Will You Benefit

To help participants to:-

  • Clarity, Speed, and Image
  • Write more clearly – so your reader cannot possibly misunderstand your message
  • Write faster – without wasting time fumbling over false starts and rewrites
  • Present your valuable ideas in way that pleases the reader

Who Should Attend

This course is suitable for engineers and technical personnel.

Methodology

This stimulating program will maximize understanding and learning through guided learning, open discussion, questions and review of your writing.

Module

  • WHAT IS THE MAJOR PROBLEM IN MOST WRITINGS?
    • Over-Complicated Or Academic Style
    • Speed (Take Far Too Long To Compose)
    • Why People Write In Such Awful Ways?
    • How to Improve?
  • SIX PRINCIPLES OF CLEAR WRITING
    • Prefer Clear, Familiar Words
      • Think About The Purpose Of Vocabulary
      • Small Words Are Usually More Precise
      • Attitude Towards Choice Of Words
    • Keep Most Sentences Short And Simple
      • General Writers Average Between 15 To 20 Words
      • Technical Writers Average Between Mid-20 To Mid-30 Words
      • Tool: The Meat Cleaver Technique To Chop Your Long- Winded Sentence
      • Long Sentences May Bury Ideas
    • Review Questions & Exercises
    • Prefer Active Voice Verbs; Avoid Passives
      • The Subject Performs The Action And The Object Receives It
      • The Passive Is Not Always Wrong
      • Caution: ‘Passive’ And ‘Past’ Are Not The Same
      • Passives Are Easy To Recognize
    • Get People Into Your Writing
      • Write To Your Reader
      • What Is The Purpose?
      • What End Results You Want To Achieve?
    • Use a Conversational Style
      • Not to write in slang but plain simple English
      • Gather All Your Information Before You Start Writing
  • THE THREE TABOO
    • Taboo 1: You May Not Begin Sentences With ‘And’ or But’.
      • Yes, You May, and Here Is WHY
    • Taboo 2: You May Not End Sentences with Prepositions
      • Yes, You May, and Here Is WHY
    • Taboo 3: You May Not Repeat Words
      • Good Writing Reads Naturally – You May Repeat First Choice Words
      • Avoid Too Much Repetition
  • HOW IMPORTANT IS BREVITY
    • Brevity Is Desirable, But Clarity Is More Important
    • Review Questions and Answers Session
    • Exercises
  • THE INVERTED PYRAMID STRUCTURE
    • Used For Expository Writing
  • EFFECTIVE FORMAT FOR FORMAL REPORTS
    • Eight Basic Sections
      • Order In Which Reader Reads Them
      • Order In Which You Must Write Them
  • CHECKLIST FOR ORGANIZING
    • 4-Questions In Checklist For Reports
    • Review Questions and Answers Session
    • Exercises
  • THE A-B-C EXPERIMENT
    • The Human Brain
  • HOW TO OUTLINE: SENSE AND NONSENSE
    • 2 Simple Rules To Help You To Outline
    • Exercise: Outlining and a False Start
  • WRITING MECHANICS: HEADINGS
    • Readers Love Them
  • PARAGRAPH STRUCTURING
    • Building Blocks In Reader’s Logic
    • Headings and Paragraph Breaks
  • WHERE SHOULD GRAPHICS GO?
    • Graphs, Charts, Tables, Drawings, Photographs: Where Do You Position Them?
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Duration: 2 Days


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 Effective-Technical-Writing-hrdf-trainings

Introduction:

“The source of bad writing is the desire to be something more than a person of sense – the straining to be thought a genius. If people would only say what they have to say in plain terms, how much more eloquent they would be.” – Samuel Taylor Coleridge

There are no special kinds of writing. You have to look at it this way. There is only one English Language, and the principles for using it effectively are the same, regardless the subject. In that sense, there are no special kinds of writing. If the subject is technical, it is technical writing. If the subject is financial, it is financial writing. There is just good or bad writing.

How Will You Benefit

To help participants to:-

  • Clarity, Speed, and Image
  • Write more clearly – so your reader cannot possibly misunderstand your message
  • Write faster – without wasting time fumbling over false starts and rewrites
  • Present your valuable ideas in way that pleases the reader

Who Should Attend

This course is suitable for engineers and technical personnel.

Methodology

This stimulating program will maximize understanding and learning through guided learning, open discussion, questions and review of your writing.

Module

  • WHAT IS THE MAJOR PROBLEM IN MOST WRITINGS?
    • Over-Complicated Or Academic Style
    • Speed (Take Far Too Long To Compose)
    • Why People Write In Such Awful Ways?
    • How to Improve?
  • SIX PRINCIPLES OF CLEAR WRITING
    • Prefer Clear, Familiar Words
      • Think About The Purpose Of Vocabulary
      • Small Words Are Usually More Precise
      • Attitude Towards Choice Of Words
    • Keep Most Sentences Short And Simple
      • General Writers Average Between 15 To 20 Words
      • Technical Writers Average Between Mid-20 To Mid-30 Words
      • Tool: The Meat Cleaver Technique To Chop Your Long- Winded Sentence
      • Long Sentences May Bury Ideas
    • Review Questions & Exercises
    • Prefer Active Voice Verbs; Avoid Passives
      • The Subject Performs The Action And The Object Receives It
      • The Passive Is Not Always Wrong
      • Caution: ‘Passive’ And ‘Past’ Are Not The Same
      • Passives Are Easy To Recognize
    • Get People Into Your Writing
      • Write To Your Reader
      • What Is The Purpose?
      • What End Results You Want To Achieve?
    • Use a Conversational Style
      • Not to write in slang but plain simple English
      • Gather All Your Information Before You Start Writing
  • THE THREE TABOO
    • Taboo 1: You May Not Begin Sentences With ‘And’ or But’.
      • Yes, You May, and Here Is WHY
    • Taboo 2: You May Not End Sentences with Prepositions
      • Yes, You May, and Here Is WHY
    • Taboo 3: You May Not Repeat Words
      • Good Writing Reads Naturally – You May Repeat First Choice Words
      • Avoid Too Much Repetition
  • HOW IMPORTANT IS BREVITY
    • Brevity Is Desirable, But Clarity Is More Important
    • Review Questions and Answers Session
    • Exercises
  • THE INVERTED PYRAMID STRUCTURE
    • Used For Expository Writing
  • EFFECTIVE FORMAT FOR FORMAL REPORTS
    • Eight Basic Sections
      • Order In Which Reader Reads Them
      • Order In Which You Must Write Them
  • CHECKLIST FOR ORGANIZING
    • 4-Questions In Checklist For Reports
    • Review Questions and Answers Session
    • Exercises
  • THE A-B-C EXPERIMENT
    • The Human Brain
  • HOW TO OUTLINE: SENSE AND NONSENSE
    • 2 Simple Rules To Help You To Outline
    • Exercise: Outlining and a False Start
  • WRITING MECHANICS: HEADINGS
    • Readers Love Them
  • PARAGRAPH STRUCTURING
    • Building Blocks In Reader’s Logic
    • Headings and Paragraph Breaks
  • WHERE SHOULD GRAPHICS GO?
    • Graphs, Charts, Tables, Drawings, Photographs: Where Do You Position Them?

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Julia Lai Abdullah
Biodata: Julia is an experienced development & training specialist for over 22 years - with years of experience and exposure in industries such as adult education, hospitality, retailing, manufacturing, banking & finance, insurance and customer service. She influences and spearheads learning in every class participant. Her excellent communication skill, easy-going and motivational style has helped, energized and motivated participants to learn and apply. Julia's sessions capture the importance – and the art – of believing in self and our abilities to surpass our potential. Her trainings cover People Management, Personal Effectiveness, Grooming and Etiquette, Problem Solving and Decision Making, Customer Relationship Management and the English Language, among others.

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